Booking Terms
How a booking is agreed upon, quoted, invoiced and confirmed, and which document your school is actually agreeing to.
Sending a request is not a booking
Completing the request form does not reserve a date, create an obligation on either side, or authorize any charge. It starts a conversation. Nothing on this website takes payment.
Dates
Availability is checked against the dates you propose and a date is offered back to you. A date is not held or confirmed until you accept it and the paperwork is in place. Until then the date remains available to other schools.
Quotes
Every booking is quoted in writing before it is confirmed. The quote itemizes the package, additional workshops, and any additional travel costs. Published rates at the time of writing are $500 for a half-day visit with one workshop, $650 with two workshops, and $150 for each additional workshop. Your quote carries the prices that apply at your time of booking.
Booking Agreement
A booking agreement follows the quote. It states the date, the arrival and session times, the package, the agreed upon price, what the school provides, and what Fiction Factory Workshops provides. A booking is confirmed when that agreement is accepted, or when your district issues a purchase order.
Invoicing and Payment
Confirmed bookings are invoiced. The invoice is numbered, carries your purchase order number if you have one. No visit can take place until all financial matters are settled.
- No payment is taken through this website at any time.
- Payment terms, and any deposit requirement, are stated on the quotation and the invoice.
- If a W-9 or vendor registration is needed first, tell us on the request form so it is handled before the invoice is raised.
Changes, Rescheduling and Cancellation
Schools move dates. Weather closes buildings. If something changes, contact us as early as you can and the date can moved. The rescheduling and cancellation terms for your booking are stated in the booking agreement, and are agreed with you before you accept.
What the School Provides
- A space suitable for the assembly audience, with the sound and projection that space normally uses.
- A room or space for the writing workshops with seating for up to ten students.
- Staff supervision of students throughout the assembly.
- The workshop groups, decided before the day of the workshop, with names provided for certificates.
Exact requirements for your building are confirmed in writing once a date is agreed, and before the assembly date.
What is Provided in Return
- The school-wide assembly
- The writing workshops in the agreed package, maximum of at ten students each.
- A Young Author Certificate for every workshop participant.
- Written confirmation of timings and requirements before the day.
Photographs and publicity
No photograph of a student, no school name and no quotation from a member of staff is published on this website without written permission from the school. If your district has a policy on this, tell us and it is followed.
Questions
Anything not covered here goes to cbarbera@fictionfactoryworkshops.com, or into the message box on the request form.